Job Description

Under the direction of the CFO, the Accounting/Payroll Specialist is responsible for all administrative functions needed to post and track accounts receivable. The Accounting/Payroll Specialist shall also administer all account-based processes, paperwork and records related to accounts receivable. The position shall prepare accurate accounting reports as directed by the Chief Financial Officer, is expected to conduct his/herself in a highly professional manner at all times and provide excellent customer service to either internal or external clients.


  • Makes adjustments to production records as requested by the account managers
  • Generates monthly invoices to clients
  • Performs monthly reconciliations of assigned G/L accounts
  • Responsible for fixed asset accounting
  • Conducts monthly meeting with Account Managers to review work in process (WIP) and outstanding invoices
  • Follows up on any past due AR
  • Performs general ledger journal entries as necessary
  • Shares responsibility for month end closing with AP Accounting Specialist
  • Makes monthly journal entries for payroll
  • Prepares bi-weekly payroll
  • Processes bi-weekly 401K contributions
  • Prepares journal entries for the arts and materials
  • Prepares and updates revenue budget data
  • Analyzes financial information and prepares complex financial reports and statements reflecting various data for utilization by higher management
  • Prepares summaries, reports, charts and/or graphs as requested
  • Maintains documentation for compliance to policies and procedures for internal audits
  • Applies client payments to corresponding invoices
  • Reviews open jobs and purchase orders and closes old ones on a monthly basis
  • Tracks and manages client trade accounts
  • Serves as Workamajig liaison, and works with the Workamjig representative to resolve any problems the agency is having
  • Balances client retainers on a monthly basis
  • Performs benefits administration to include claims resolution, change reporting, approve invoices for payment and communicate benefit information to employees
  • Compiles payroll data such as garnishments, vacation time, insurance and 401(k) deductions
  • Maintains employee personnel files
  • Other duties may be assigned

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