By Chloe Lyzun, Management Coordinator
As I write this I’m in the middle of scheduling meetings, facilitating the movement of projects between account management and the creative department, compulsively checking my email and editing a new business proposal. It may sound like a nightmare, but mastering the art of multitasking has allowed me more opportunities than I ever thought possible. I quickly learned towards the end of my college career that I was not prepared to commit to one career path for the rest of my life. Thankfully, Hirons trusted me enough to give me all sorts of different duties.
While it’s helpful to care about and see the value in all of your jobs, it’s important that you don’t give all of yourself to just one task. This blog, like every Buzzfeed article circling your Facebook timeline, provides a nice, neat list of how I stay sane despite having a dozen daily responsibilities.
Don’t get overwhelmed. The opportunity to take a breather is highly sought after in this business. I’m not going to get a thing done if my brain feels like it’s trying to go 8 different directions. It’s OK to take a deep breath and relax your mind for a second.
Make a list of attainable goals. If someone asks me to edit a 30 page focus group report, I have to break it down into smaller pieces. It’s a lot more fulfilling to check off six 5-page segments at a time.
Organize your time. More often than not, people give me things to read, edit, write, etc. that they want back “by the end of the day”. It’s usually reasonable, but sometimes there just isn’t enough time. Which leads me to my next point…
ALWAYS COMMUNICATE. Every crisis can be avoided if there’s plenty of communication. If I really am too busy, I’m not afraid to say no. It’s better than turning to my coworker at 4:55 and saying, “Yeah, this isn’t going to get done today.” Even the best multi-tasker has a breaking point. Don’t bite off more than you can chew.
Be a good writer. With as many little projects as I’m involved in, I don’t have time to write something shoddy and implement someone else’s changes later. We’re in the business of communications, yet I feel as though writing quality is the first thing sacrificed when people are pressed for time. If you have time to do something wrong twice, you have time to do it right once.
Listen to good music. I guess this one is a personal preference, as I’m sure there are plenty of people who prefer to work in silence. I’ll never understand that. I’d much rather zone out to Pink Floyd’s Animals than listen to my keys click as I race towards my deadline. Do I need to submit 15 purchase orders? Walk the Moon is going to help me power through. Need me crank out revisions of a 40-slide PowerPoint? Start up some James Taylor and watch me go.
Smile. If you’re stressed out, chances are your coworkers are, too. Smile, and you’re making work just a little brighter. I’m sure that no one can say their office has too much light.